Once you decide to throw a party, you know you will have some work ahead of you. You want the party to be a full success and all the guests to feel welcomed and enjoy themselves. You also want everybody to have a chance to disconnect from their everyday lives and spend some time in a completely different environment where they can go now to have a chance to relax and have fun.
Before getting to the tables and chairs, you need to decide on the location. Depending on the type of party you will host, you may be looking at a space within your own home or maybe a garden or a hall within a hotel. The venue will be the starting point for planning the rest of the party.
Don’t meet with a vendor without a clear idea of the items you will need. Having a list in hand will save you from scheduling a second call or meeting because you forgot to add the chair covers the first time around. You may want to start by determining the colors or theme of the party. Write down specific items and quantities. Consider renting a few extra place settings for unexpected guests and extra glasses to accommodate what everyone will be drinking.
While bounce houses are quite common for children’s parties, you may also want to add a cotton candy machine or special entertainment from a magician or a cooking class. Adults might be impressed with a photo booth or a margarita machine.
If this is not your first time hosting a party, you probably already have a curated list of preferred vendors. Otherwise, if this is your first or second time and you are unsure where to start, get references from family and friends. You probably know someone who is a whiz at creating amazing parties. Ask them where they rent the party supplies.
Otherwise, you may have to search online to find the materials you need. If that is the case, ask them where they are located. You want to find an outfit that is close to where you live since there is nothing more nerve-wracking than knowing your guests will be there in a couple of hours, and the place still looks empty because the traffic or long distances have delayed the delivery.
Ask them to come to your venue and bring albums of parties they have done in the past. Note how comfortable they feel talking about their past successes and the recommendations they offer for your particular location and the type of event.
If you have doubts that the tables, chairs, or other materials will not have the quality you are looking for, ask them to bring a physical sample and don’t just rely on brochures or pictures. Also, never work with someone who asks you to pay the full fare upfront. They may never show up, and you will be left with a party that never got off the ground. Finish paying when the last piece of equipment or material has been installed.